How and Why training the staff is Necessary?

Since the beginning of the industrial revolution, personnel at all company levels must be trained to handle discoveries and various forms of serial work. Then they had to do it for a more sophisticated administrative job, and now we have a similar task with somewhat different characteristics.


Technological advancement in more complicated machinery, tools, and implements in all fields necessitates using expert workers. Specialization and labor professionalism are distinguishing characteristics in our time.

Every organization must specify what knowledge and skills employees in positions must have and the standards they must demand; once the requirements are identified, personnel are chosen.

The selection process and staff training are heavily influenced by job analysis, human resource planning, and labor market supply and quality.

Because training is vital in the workplace, society’s failure to invest resources in obtaining a highly skilled workforce is reflected in the presence of vast demographic groups who are neither employable nor able to find their place in the modern job market.

What exactly is training?

training the staffIt is a series of actions aiming at teaching knowledge, improving skills, and changing employee attitudes at all levels to enhance job performance.

The action performed within an organization tends to produce a further change in Mental Attitude, Knowledge, Skills, and Behavior.

Advantages of Training:

There are several reasons for giving staff training since this results in benefits not only for the firm but also for individual growth and the strengthening of labor relations.

  • Organizational advantages
  • Results in increased profitability and favorable attitudes
  • Enhance job knowledge on all levels
  • Increases employee morale
  • Assists employees in identifying with the organization’s aims
  • Improve your company’s image
  • Helps to keep costs low in a variety of areas
  • Throughout the company, communication is encouraged.

Individual advantages that benefit the company:

  • Assist the individual in making decisions and solving difficulties
  • Boosts work satisfaction
  • It enables the achievement of personal objectives.
  • Removes the concern about ineptitude or individual ignorance

Human Relationship Advantages:

  • Enhances group and individual communication
  • Aids in the orientation of new employees
  • Gives the organization a higher-quality place to work and live

Determination of requirements (when):

training the staffThe needs assessment allows for identifying existing issues and future challenges that must address through long-term development. Changes in the external environment might create new obstacles; dealing with them successfully allows training demands to be met.

A shift in organizational strategy may necessitate the requirement for training. Learning new methods is usually required when launching new products or services. The same may be said for the company’s internationalization efforts. Exercise can also be used when excessive levels of waste, unacceptable rates of workplace accidents, low levels of motivation, and other issues are identified.

Methods of training and development (such as):

There are numerous training and development approaches. However, it is crucial to note that any of these can be utilized for training and development.

They must address several variables before picking a technique. No methodology is perfect; the optimal way is determined by:

  • The cost-effectiveness
  • Program content desired
  • Preferences and capabilities of those who will take the course
  • The sufficiency of existing facilities
  • Acquiring principles to apply

Methods Of Training The Staff:

  • a) On-the-job direct instruction

It is taught during the working day. It mainly trains workers and employees to perform their existing duties. An experienced trainer, boss, or coworker provides instruction.

The person who will receive the training is given a general summary of the role, its aim, and the expected outcomes. The trainer then shows a model that It can replicate. Demonstrations and practice sessions are repeated until the individual has mastered the procedures.

  • b) Job switching

Staff rotation from one function to another is advised to provide your personnel with expertise in various areas. A direct instruction session precedes each job change. This strategy assists the organization through periods of vacation, absence, resignation, and so forth.

  • c) Expert-student connection

This technique has evident advantages for a group of skilled workers since very high levels of involvement, and task transfer are noticed; therefore, feedback is obtained virtually immediately.

  • d) Online, via the Internet, conferencing, videos, films, audiovisuals

They prefer to rely on mass communication rather than active engagement, saving time and resources.

Presenting advice at significant events, such as the first interaction of a new employee with the organization, has become common in many businesses. Others like films, videos, and professional exhibitors.

Computer simulations are also employed; this method frequently takes the shape of games in which participants make decisions, and the computer determines the outcome. It is commonly used to teach managers in decision-making skills.

Currently, an interactive system is employed for online training that allows developing skills to specialize in their position.

  • e) Simulating actual conditions

It is used to avoid instruction from interfering with an organization’s routine operations; famous examples are airlines, banks, and major hotel chains.

This strategy enables transmission, repetition, engagement, and meaningful material and feedback structure.

  • f) Acting or sociodramatic performance

Participants hope to improve their interpersonal skills by better knowing themselves and others.

Participation, feedback, and repetition are crucial to the process.

A popular type of laboratory training suggests developing the ability to sense other people’s moods and attitudes.

  • g) A case study

The individual in training learns about the desirable activities to take in similar circumstances by studying a specific actual or simulated event and relying on their own and others’ suggestions.

The individual develops decision-making abilities identical to those required in daily or routine situations. Participation in the case discussion results in an advantage.

  • h) Reading, independent research, and scheduled instruction

Individual learning resources are pretty beneficial in widely scattered situations. Interactive learning is applied in this scenario.

Management may include readings, recordings, instruction books, and computer programs.

They include components such as participation, repetition, relevance, and feedback.

In-house Group Trainings:

training the staffThey are a type of group training modality. It is generally used to improve personal abilities. This type of training is generally provided in company place. Like in a meeting room or some big hall.

This kind of staff training is very useful to maintain security and awareness of security features in staff as the latest technology is going to be introduced.

Training and development goals (for what)

A suitable training needs assessment leads to establishing training and development goals. The primary goals are as follows:

  1. a) Productivity: Training can assist people in improving their current job performance.
  2. b) Quality: They improve the labor force’s output quality.
  3. c) Human Resource: Planning can benefit the organization and the staff’s future demands.
  4. d) Indirect benefits: Many employees, particularly managers, believe that educational opportunities are integral to the employee’s compensation. They anticipate that the corporation will fund programs to develop the requisite knowledge and abilities.
  5. e) Health and Safety: An organization’s training and development initiatives are frequently linked to employee mental health and physical safety. They aid in the prevention of industrial accidents and the creation of a stable environment.
  6. f) Employee obsolescence prevention: employee obsolescence is defined as the gap between a worker’s skill and the needs of her job. It can manage that by paying close attention to human resource forecasts, technological change management, and individual adaptation.

Results Evaluation:

It enables measuring the achievement of defined goals. The evaluation provides us with information on:

  • The organization’s design quality and the development of the course
  • Satisfying the participants’ expectations
  • Degree of knowledge gained, increase in activity level, and development of changes in behavior and attitudes

This data is used to create the feedback system, or feedback, to make the appropriate adjustments.

Training outputs or effects can be classified into four broad categories:

  1. a) Reaction: initially, analyze the employees’ reactions to the program (do they like it? Do they think it is valuable?)
  2. b) Learning: second, employees can be assessed to see if they learned the principles, skills, and knowledge they should have.
  3. c) Behavior: it should be examined whether the training program changed the conduct of the people training at work.
  4. d) Outcomes: Finally, one should question, “What Staff obtained outcomes in the previously established training objectives?” Did the number of consumer complaints fall according to the number of employees? Is the rejection rate getting better? What is the cost of waste? Are production targets met?

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